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Methodology Matters. Our unique Risk Focused and Protocol Based Safety Audit Procedure & Assurance Methodologies are validated by decade old global experience in safety.
Our Audit & Assurance methodologies are anchored to different methodologies mentioned in Global Safety Auditing Standards, ISO 14489 and ISO 19011.
Frequency of Safety Audit
The frequency is determined through mutual discussion with the client, taking into account specified or regulatory requirements and any other pertinent factors like:
- Significant changes in management, organization. Processes, systems or technologies that could affect the OS&H system
- Results of recent previous audits
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Safety Audit Methodology
Step 1: Pre-audit
Defining the objectives, scope, and criteria for a safety audit:
Each safety audit, assurance, assessment or verification process in Consultivo is based on documented safety audit procedure which includes objectives, scope, and criteria. Physical boundary, processes involved, people exposure, organisation structure, and audit criteria/standard are predetermined before each audit.
The assessment scope includes such factors as physical locations, organisational units, activities and processes to be audited, as well as the time period covered by the audit.
The assessment criteria are used as a reference against which conformity is determined and may include applicable policies, procedures, standards, legal requirements, management system requirements, contractual requirements, sector codes of conduct or other planned arrangements.
Formation of multidisciplinary audit teams:
Safety audits are carried out through multidisciplinary audits teams (consisting of 2 to 4 team members) with necessary experience and background to undertake an in-depth audit in a particular discipline viz. Process, Maintenance, Electrical, Fire & Safety. One of the team members is nominated as the leader of the audit team.
Preparation of Safety Audit Checklists:
Checklists are the most useful tool for undertaking systematic Safety Audits. A mind map or checklist covering important areas and the audit criteria requirements are prepared before each audit.
Step II: Audit
Opening meeting with the management:
Onsite audit process starts with an opening meeting with the management and the key operational personnel, where the Lead Auditor explains the audit methodology and reporting process.
- Physical ‘Walk Through’ for basic assessment including task observation
- Document review
- Sample selection & interviewing
- Collecting evidences for both compliance & non-compliance
Closing meeting with management:
Before finalising the report, the audit team initiates a presentation/discussion as feedback to the operating/management personnel of the area/installation.
This provides inputs to the draft report based on the discussions and comments received during the presentation.
Step III: Post Audit
Upon completion of the audit process, a detailed report is prepared. The report content generally includes:
- Executive summary including graphical performance indicators
- Overall and segmental rating/scoring (applicable for protocol assessment)
- The scope and objectives of the audit, audit methodology, audit team members, audit dates
- Identification of the reference documents against which the audit was conducted (safety system standard, auditee’ s safety manual, etc)
- Evaluation of “As-Is Status” against established safety standards – good practices, non conformities and observations
- Audit team’s judgement of the extent of the auditee’s compliance with the applicable OS&H system standard
- Recommendations for improvement, action plans
- Picture gallery identifying areas of safety improvement
How Consultivo Safety Audit Reports are unique?
Consultivo Safety Assessment Reports reflect what the management needs to know – Risks, Controls, Compliances and Improvement Opportunities.
We depict them through a management dashboard with charts, heatmaps, analytics & benchmarking.
The outcome is backed up by quantitative assessment in line with the safety audit procedure covering activity, process, system, documentation & people.
Consultivo, being a full service safety advisory organisation, conducts a wide range of safety audits for different kinds of industries. Few of them are listed below:
- Comprehensive safety audit as per IS 14489
- Rapid safety audit as per IS 14489
- Construction safety audit
- Fire safety audit
- Electrical safety audit
- Behaviour based safety (BBS) audit
- Chemical safety audit
- Scored safety protocol audit
- Process safety audit
- Logistics safety audit
- Warehouse safety audit
- Any customised safety audit
Audit criteria is defined as the requirements against which we conduct audit. A Safety Audit may have the following criteria:
- IS 14489: Code of practice on occupational safety and health audit
- Relevant Indian Standards – E.g. National Building Code NBC 2016 Part 4 for related requirements in fire safety
- ISO 45001: Occupational Health and Safety Management Systems
- Country specific legal requirements applicable for OHS & other regulatory & obligatory requirements an organisation subscribe to.
- Buyers/customers’ requirements reflected in the contract and purchasing specifications
- Company documents – Policy, Objectives, Risk Assessment, Procedures, Safety Operating Procedures
- Emergency procedures
- Corporate / principal / parent company policies
Consultivo Safety Audit Procedure requires the following considerations before commencing an audit:
- Clearly defined objectives and scope and criteria for the audit
- Team identification and assignments
- Specific audit plan for the audit including timing
- Flowcharts or maps of the processes, areas and activities about to be examined
- Review and preliminary analysis of the formal (documented) requirements
- Communication and agreement with the parties about to be audited
- Work papers prepared to guide the auditors in conducting the audit
- Risk assessment
- Effectiveness of controls
- Compliance to legal requirements
- Adequacy of documentation vis-a-vis requirements
- Competence of personnel
- Objectives of the area you are auditing
- Measurements to determine if the process is meeting requirements
- Analysis of data
- Correction & corrective action
- Evidence of meeting requirements
- Feedback from stakeholders
Become a Certified Auditor with Consultivo Academy
Consultivo Internal Auditor training and certification is a formal recognition that you have demonstrated proficiency within, and acquired a specific level of knowledge and competence on the safety audit procedure.
Consultivo Remote Audits are full function audit engagements.
Fully remote or coupled with physical audits, remote audits can enable time & cost-efficiency, access to competence, increases reach and mitigate risk.
We’ve worked with 100+ Global Sustainability Standards
and developed a number of Codes & Standards on Safety, Social Accountability, Environmental Protection & Business Ethics. CSR Consulting helped us to gather more experiences on National/International Codes, Standards and legal requirements.