Standard Operating Procedure

SOP | SWP | Visual SOP – Development of Standard Operating Procedure, Safe Work Procedure

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A Standard Operating Procedure – SOP or Safe Work Procedure/Practice – SWP is developed to support high-level documents, certain Procedures, Process Documentations, Guidelines & Work Instructions.

They fare an integral part of the governance tools.

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Standard Operating Procedure – SOP

SOPs or SWPs are a very important tool for communication of requirements to the users and also serve as a basis for the internal audit and control process.

Safe Working Procedures – SWP

In fact, Safe Working Procedures (SWP) are very similar to SOPs but developed and used for ensuring safe process, system and behaviour.

Standard Operating Procedure SOP & SWP Development

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What’s your Standard Operating Procedure or SOP format?

Nothing is right or wrong when we decide on a format. There are many options based on your purpose, complexity & desired outcome.

LINEAR STEP

This is apt for simple and routine procedures that are short and have few possible outcomes

HIERARCHICAL STEPS

This can be considered for long procedures

FLOWCHART

This can be very useful for complex processes or activities.

VISUAL DEPICTION

This is used for quick attention, easy understanding, and long retention and generally done through pictures, sketches and infographics with very less text.
Explore Visual SOP

COMBINATION

Any two or more mentioned above – decide as per your need

Next steps

Irrespective of where you are in your business improvement and certification journey, contact our expert team who will be able to give advice and guidance about options that will enable you to meet your goals.

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It’s a type of SOP format developed with pictures, sketches, diagrams & infographics with minimum text count. This visually-enticing tool of SOP communication primarily aims to ease the basic understanding of the SOP by grabbing the quick attention. It thoroughly navigates the user through the tactful use of graphics & effective design pattern to increase the retention & understanding of the SOP.

Explore

Handy tips for you!

  • Use simple language for your Standard Operating Procedure or Safe Working Procedure. Many times, a list of Dos and Don’ts becomes very effective.
  • Clarify acronyms, abbreviations, and all phrases that are not very common.
  • Be sure your SOP or an SWP remains current. Update it when necessary, get the updates re-approved and documented, and redistribute the SOP as necessary.
  • Try to align with the existing work practices, available resources and people capabilities; until unless you are working on a Business Process Re-engineering.
  • Involve the actual users in your Standard Operating Procedure development process. This will generate greater acceptance and you may also get some great ideas.

SOP & SWP Standard Operating Procedure development

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On its path of growth, stabilisation and excellence, an organisation needs to develop its own governance methods and that starts with certain Policies, Codes, Standards, Procedures and Protocols.

Consultivo has developed numerous of them for various industries and organisations.

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A Standard Operating Procedure (SOP) or Safe Working Procedure (SWP) is a document for the users to get a guide through step-by-step information on how to execute a task or activity.

Most of the time, the structured process control documents are referred to as SOP – Standard Operating Procedure. Sometimes, we may need to modify or update an existing one or may need to write one from scratch when nothing exists. See how an SOP can be developed through a structured process.

However, this method is almost equally applicable for the development of Procedures, Work Instructions and Process Documentations with a bit of modification based on the purpose.

SWP or Safe Work Procedures/Practices are used as part of the administrative control measures in the Safety Management System. They define the step by step activities up to the task level where applicable. Many times, they are also called Critical Task Procedures or Safe Protocols.

Consultivo SOP development services help you to get the following benefits:

  • Expertly Mapped SOPs

Have your Standard Operating Procedures expertly mapped down to the desired level using Business Process Optimisation methods and industry  best-practices

  • Improve your organisational Knowledge Retention

Helps you to improve your knowledge management (KM) process and build a robust backbone for process methodology

  • Serves as Training Materials
Use them as your employee training materials that will support them in their daily tasks
  • Expert and experienced team
Get access to a team of Business Process Optimization / Business Process Reengineering / Management Systems professionals, including project manager, SME (Subject Matter Expert), and communications team.

 

We work with 100+ Global Standards

and developed a number of Codes & Standards on Safety, Social Accountability, Environmental Protection & Business Ethics. Our extensive and decade long Consulting & Advisory experience helped us to gather more experiences on National/International Codes, Standards and legal requirements.

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